Student Forms

Admission Foreign Language Credit

  • Completion of this form is required for any Undergraduate degree-seeking student who has been admitted to FSU Panama City without having satisfied the Admissions Foreign Language Requirement.  Two sequential units of the same foreign language in high school or at least eight semester hours of the same foreign language at the college level (either with a grade of “D” or higher) are required of all transfer applicants. Documented equivalent level of proficiency may also be used to fulfill the requirement. Complete and sign the following form and return to the Admissions & Records office in 108 Barron Building.  Statement of Intent to Complete Admission Foreign Language Requirement. 

Alabama/Georgia Tuition Differential Residency

  • Residents of the following counties may qualify for a special out-of-state tuition rate: Baldwin, Barbour, Butler, Clarke, Coffee, Conecuh, Covington, Crenshaw, Dale, Escambia, Geneva, Henry, Houston, Mobile, Monroe, Pike and Washington counties in Alabama; and Baker, Decatur, Early, Miller and Seminole counties in Georgia. Be sure and consult with your FSU Panama City admissions representative when completing the Alabama/Georgia Tuition Differential Residency form.

Auditor Seating Privileges

  • All regularly enrolled students and persons not enrolled in the University are afforded seating privileges after registration on a space-available basis with permission of the instructor, approval of the Office of the University Registrar, payment of the prescribed fee for each course, and presentation of the appropriate form approved by the Office of the University Registrar. Since no credit is allowed for attendance via “seating privilege,” formal admission to the University is not required, however minimal demographical data must be provided as part of the approval and enrollment process. The course(s) taken will not appear on the student’s permanent record. Note: The Office of the University Registrar serves as the academic dean for all non-degree students, including those individuals enrolling in courses on an audit basis.
  • Students are cautioned not to preregister for any course they intend to audit. They will have to drop the course(s) from their official schedule and will incur additional financial liability.
  • Note: Citizens 60 years of age or older who are Florida residents may attend classes under “seating privileges” criteria, and fees are waived except for those courses requiring individual instruction. All individuals auditing courses may register for up to 18 credit hours; enrollment beyond this limit in a single semester is not permitted. Audit Registration Form

Cancellation of Schedule for Non-Payment of Tuition:

  • In accordance with Florida State University Regulation 5.081 Tuition, Fees, Payment, students who do not pay tuition and fees or make arrangements to pay tuition and fees by the end of the established fee payment deadline may have their schedules cancelled and academic progress discontinued for the semester. Student’s whose schedules have been cancelled may not attend class or receive grades. Students will be notified using their FSU e-mail account concerning outstanding tuition delinquencies and given an opportunity to pay tuition and fees or make arrangements for tuition and fee payment with the Office of Student Business Services prior to cancellation. Appeal to Reinstate Schedule Cancelled for Nonpayment of Tuition

Enrollment Verifications/Certifications & Degree Verifications

  • Currently enrolled students may request an enrollment, degree, or GPA verification by logging into my.fsu.edu, navigating to the Academics tab, and selecting Enrollment Verification from the drop-down box. Requests made during the term are processed and mailed the next business day.
    NOTE: Please be aware that we cannot send enrollment verification requests prior to the fifth day of classes. All requests made prior to the fifth day of classes are processed during the second week of classes.
  • Former students or outside agencies may request an enrollment verification or degree verification from the National Student Clearinghouse.
  • Additionally, former students may submit the Certification Request form directly to the Office of the University Registrar. The request must include:
    • an EMPLID,
    • the student's date of birth,
    • any other names the student has gone by (e.g., maiden name),
    • the address to which we should mail the certification,
    • and the student's signature.

Requests may also be submitted on the FSU Panama City campus to the Barron Building, room 108 or emailed to registrar@pc.fsu.edu. For questions, please call (850) 770-2311.

Incomplete Grade Policy

  • Incomplete (“I”) grades should be recorded only in exceptional cases when a student, who has completed a substantial portion of the course and who is otherwise passing, is unable to complete a well-defined portion of a course for reasons beyond the student’s control. Students in these circumstances must petition the instructor and should be prepared to present documentation that substantiates their case. Incomplete grades should not be granted in order to allow students to do extra coursework in an effort to increase their grade.
  • Even under these circumstances, the authority for determining whether to grant an incomplete rests solely with the instructor.
  • Some departments also require that an incomplete grade be documented with an “Incomplete Grade Agreement.” It is the student’s responsibility to complete the remaining academic work within the agreed-upon time frame. In cases where no default grade or instructor-determined expiration semester exists, incomplete grades will expire to an IE (Incomplete Expired) at the end of the next term of enrollment unless the instructor submits a grade change form prior to the official grade posting deadline. No grade changes will be made to default grades or unresolved “I” grades after the degree has been granted. Thus, it is critical that an instructor work closely with the student and department staff regarding the clearance of an incomplete grade.  Incomplete Grade Agreement form (PDF). 

Release of Student Information

  • The disclosure or publication of student information is governed by the policies of Florida State University and the State of Education within the framework of state and federal laws, including the Family Educational Rights and Privacy Act (FERPA) of 1974. Helpful definitions and FAQs related to FERPA may be found here. 
  • The written consent of the student is required for the disclosure or publication of any information that is: (1) personally identifiable of the student and (2) a part of the educational record. Certain exceptions to that generality, both in types of information that can be disclosed and in access to that information, are allowed within the regulations of the Family Educational Rights and Privacy Act (FERPA), as described in the university bulletin and found on the university registrars' FERPA Overview website. 

Satisfactory Academic Progress Policy (SAP)

  • All students must maintain SAP standards and be in academic good standing with Florida State University to be eligible to receive financial aid.  SAP standards ensure that students are successfully completing their coursework and can continue to receive financial aid. If you are not meeting SAP standards, you will be notified by email before the upcoming academic aid year. Each appeal submitted requires documentation and/or participation with your academic advisor. Additional information may be provided by the Office of Financial Aid. 

State Employee Tuition Waiver (Non-FSU Employee)

  • Florida State University Panama City looks forward to providing state employees with an opportunity to pursue their academic goals on our campus. PLEASE NOTE: There have been recent changes to the State Employee Tuition Waiver process in an effort to make it easier for you to register for the courses you need. State Employees may now register for courses during the appropriate registration window instead of waiting until the 5th day classes. However, it is important that you carefully review the instructions for the waiver. See the FSU PC State Employee Tuition Waiver webpage for more information.

University Refund Committee Petition

  • Students incur a liability for all credit hours that remain on their schedule of courses as of the end of the official drop/add period. The amount of this liability is identified on the Student Assessment Payment Schedule. Any amount paid in excess of the amount owed (assessed fee and outstanding University charges) during the term will be carried forward and will be applied against subsequent University charges incurred or may be refunded by request.
  • Full refunds of tuition fees may be granted in instances of withdrawal from the University under the following conditions:
    • Involuntary call to active military duty
    • Death of the student or death in the immediate family (parent, spouse, child, sibling)
    • Illness of the student of such duration or severity, as confirmed in writing by a physician, that completion of the term is precluded
    • Cancellation of the course by the University
    • Exceptional circumstances that could not have been foreseen and were beyond the control of the student, as approved by the University Refund Committee.
  • Students may petition for consideration of a refund by completing and submitting the University Refund Committee Petition form  to the University Refund Committee (registrar@fsu.edu).